Exhibitions Coordinator
The Design Museum
Permament, full time
£22,000.00 per annum
UK, London
The Design Museum is looking for a self-motivated Exhibitions Coordinator to help deliver its exciting programme of in-house and touring shows. The successful candidate will support the delivery of many of the exhibitions and displays in the programme, working across different project management teams. They will work on exhibition tours, liaising with venues, planning transportation logistics, design adaptations and overseeing exhibition installations and de-rigs at host venues.
This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.
The Exhibitions Coordinator works within the Exhibitions team, and reports to the Exhibition Project Manager. The role involves a broad range of responsibilities, from administrative tasks to working on site supporting exhibition installations at the museum and, as required, at tour venues.
Exhibitions administration
- Manage exhibition and touring files and documentation such as object and packing lists.
- Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
- Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
- Producing the touring e-bulletin, creating and updating tour proposals and maintaining the touring online presence on the museum website and other platforms.
- Issue insurance/Government Indemnity certificates as required and administer insurance requirements across Kensington and touring exhibitions.
- Raise purchase orders, expense claims and assist with budget management for Kensington and touring exhibitions.
- On occasion lead on the planning, installation and maintenance of smaller museum displays.
- Maintain databases such as CRM.
- Set up and minute key project and design meetings.
- Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design.
Transport, installation and interpretation
- Obtain transport quotes, and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and to touring venues.
- Ensure procedures are adhered to for the receipt and dispatch of exhibits.
- Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with Government regulations on the use of temporary import facility and export licensing requirements.
- Manage condition reporting procedures.
- Assist with the sourcing of materials and equipment such as AV, lighting, props etc.
- Co-ordinate proofing and editing stages for exhibition interpretation.
- Assist during the installation of exhibitions, including liaising with technicians, conservators and couriers, and supporting Exhibition Manager to oversee packing and unpacking.
- Act as a museum courier, overseeing installations at tour venues.
- Manage the de-installation of exhibitions.
General
- Rolling ‘Department Champion’ responsibilities shared with other colleagues such as: Volunteer Champion, Best Museum Practise Champion, Health and Safety Champion.
- Ensure excellent internal and external communication, liaising with other museum departments and external partners as required.
- Work with and support volunteers to ensure their full integration into the museum.
Closing date
18/09/2022
Notes
Location: the museum is trialling a part-remote working arrangement, where staff work 60% of their role at the museum and 40% remote.
There is some requirement to travel abroad and some evening and weekend work.
Closing date for applications: Sunday 18th September 2022, at midnight
Interviews: Tuesday 27th September 2022
Interviews for this role will take place in-person at the Design Museum.
About the contributors
The Design Museum is located in London and is the world’s leading design museum. It makes the impact of design visible and is the only place in the UK where the design industry, education and the public can come together to change the way people think about themselves and the future.
Since it opened its doors in 1989 the museum has displayed everything from an AK-47 to high heels designed by Christian Louboutin. It is a registered charity that has staged over 100 exhibitions, welcomed over six million visitors and showcased the work of some of the world’s most celebrated designers and architects including Paul Smith, Zaha Hadid, Jonathan Ive, Miuccia Prada, Frank Gehry, Eileen Gray and Dieter Rams.