Exhibitions Coordinator
The Design Museum
Full-time Job Position
United Kingdom, London
The Exhibitions Coordinator works within the Exhibitions team, and reports to the Exhibition Project Manager. The role involves a broad range of responsibilities, from administrative tasks to working on site supporting exhibition installations at the museum and, as required, at tour venues.
This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.
Manage exhibition and touring files and documentation such as object and packing lists.
- Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and Loan Agreement forms.
- Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
- Producing the touring e-bulletin, creating and updating tour proposals and maintaining the touring online presence on the museum website and other platforms.
- Issue insurance/Government Indemnity certificates as required and administer insurance requirements across Kensington and touring exhibitions.
- Raise purchase orders, expense claims and assist with budget management for Kensington and touring exhibitions.
- On occasion lead on the planning, installation and maintenance of smaller museum displays.
Maintain databases such as CRM. - Set up and minute key project and design meetings.
- Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design.
Transport, installation and interpretation
- Obtain transport quotes, and liaise with lenders and transport companies to co-ordinate the delivery of exhibits to and from the museum and to touring venues
- Ensure procedures are adhered to for the receipt and dispatch of exhibits
- Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with Government regulations on the use of temporary import facility and export licensing requirements
- Manage condition reporting procedures
- Assist with the sourcing of materials and equipment such as AV, lighting, props etc
- Co-ordinate proofing and editing stages for exhibition interpretation
- Assist during the installation of exhibitions, including liaising with technicians, conservators and couriers, and supporting Exhibition Manager to oversee packing and unpacking
- Act as a museum courier, overseeing installations at tour venues
- Manage the de-installation of exhibitions
General
- Rolling ‘Department Champion’ responsibilities shared with other colleagues such as: Volunteer Champion, Best Museum Practise Champion, Health and Safety Champion
- Ensure excellent internal and external communication, liaising with other museum departments and external partners as required
- Work with and support volunteers to ensure their full integration into the museum
Closing date
Notes
About the authors & contributors
The Design Museum is located in London and is the world’s leading design museum. It makes the impact of design visible and is the only place in the UK where the design industry, education and the public can come together to change the way people think about themselves and the future.
Since it opened its doors in 1989 the museum has displayed everything from an AK-47 to high heels designed by Christian Louboutin. It is a registered charity that has staged over 100 exhibitions, welcomed over six million visitors and showcased the work of some of the world’s most celebrated designers and architects including Paul Smith, Zaha Hadid, Jonathan Ive, Miuccia Prada, Frank Gehry, Eileen Gray and Dieter Rams.