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Vacancy for Touring Exhibitions Assistant

Cité de l’espace de Toulouse

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Job title: Touring Exhibitions Assistant

Organisation: Cité de l’espace de Toulouse

Type: CDI – day rate

Location: Toulouse, France

The SEMECCEL, which operates the Cité de l’espace and the Envol des Pionniers, designs touring exhibitions which, after their presentation at the Cité, travel to museums, cultural centres and commercial venues in France and abroad. As part of the development of the institution’s event activities, you will support the team both on site and in the management of commercial opportunities as a Touring Exhibitions Assistant.

Job description

You will support the Head of the Travelling Exhibitions Department and the Exhibition Manager in the administrative, operational and commercial management of the department. You will occasionally participate in the setting up and dismantling of travelling exhibitions.

Logistics administration:

  • Organise operational schedules (rentals, assembly/disassembly, team travel, etc.) in France and abroad
  • Organise travel to the exhibition sites (organisers, service providers, national and international road transport, customs, etc.)
  • Manage the administrative support: dashboard, mission orders, estimates, purchase orders, service providers, etc.

Commercial / Sales / Communication :

  • Updating files, following up on clients and prospects
  • Ensure telephone follow-ups with museums and hosting venues
  • Ensure commercial follow-ups (CRM tool)
  • Contribute to and update the travelling exhibitions webpage
  • Management of the “Travelling Exhibitions” social networks
  • Carry out specific and punctual missions

Assistance in the management of travelling exhibitions:

  • Acquire knowledge by participating in the setting up/dismantling of exhibitions with the exhibition manager (field training)
  • Occasionally assist with set-up/dismantling operations when required

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