Vacancy for Travelling Exhibition Project Manager

Imagine Exhibitions, a pioneer in global traveling entertainment and immersive experiences, is seeking an experienced Project Manager oversee a segment of the company’s exhibitions ranging from 5,000 to 25,000 square feet as they are created, in transit, installed, operating or removed. This person is client facing and also works closely with many internal teams. This position is a full time, position.

Job description

About The Role:

The Project Manager will report directly to the Senior Project Manager and be responsible for a segment of the companies 40+ traveling exhibitions. These exhibitions range from two truck exhibitions to twenty-five truck exhibitions. The ideal candidate has 3+ years of experience in booking tours for the entertainment, attractions or visitor-serving industry. A successful candidate will communicate well across multiple teams, juggle multiple projects simultaneously while enjoying working in a fast-paced, growing company.

Seeking a pro-active self-starter who is highly responsive, able to work independently and to prioritize his or her own work. Must possess a strong work ethic, organizational skills and a desire to work with a company full of passion and fun. A successful candidate will have a can-do attitude and understand that at Imagine Exhibitions, our team members are the “secret sauce” to our success.

Responsibilities:

• Manage all details of traveling or permanent exhibitions; from A to Z. Design, fabrication, install, removal, operations.
• Ability to communicate effectively and efficiently with Clients, partners, designers, operations team and production managers of the exhibition as well as host venues around the world, insurance carriers, logistic companies, production related vendors such as printers, fabricators, designers, etc.
• Problem solving skills
• Ability to travel, work weekends, holidays, evenings as required
• Ability to meet deadlines while working in a variety of environments with differing noise levels, lighting conditions, etc.
• On-site exhibition build and deinstallation coordination
• Coordinating all shipping logistics worldwide of traveling exhibitions
• Create and manage artifact and content lists in coordination with the design team
• Coordinate the installation and de-installation of traveling exhibitions
• Order exhibition parts; create and maintain supplies list
• Maintain contact database of crew and the like

  Create and maintain relationships and liaise with venues, museums, promoters and partners as lead contact

• Managing all details of multiple turn-key traveling exhibitions; booking air and ground travel for crew, logistic and schedule approvals from host venue, operational support for host venue, communicating detailed plans for travel and work to road crew
• Assisting Accounting Department with collecting and approving crew invoices, reconciling expenses and billing host venues
• Coordinating floorplan approvals between Design Department, Operations Department, Production Manager and host venue
• Coordinating and reviewing language translations and reprinting of exhibition text materials as necessary
• Maintaining shared files of each show (photos, manuals, schedules, print files, etc.)
• Maintaining excellent customer service with all host museums and venues
• Other duties as assigned

Required Competencies:

• 3+ years of experience in tour venue routing and planning
• Must possess a high level of attention to detail, and strong written and oral communication skills
• Must possess good communication and interpersonal skills from talking to venues to talking with teams internally
• Computer software skills including Microsoft Office, with a focus on Excel
• Time management skills
• Must possess a results-oriented work ethic
• Ability to handle multiple projects simultaneously

Preferred Competencies:

• Skilled in Excel
• Skilled in Smartsheet